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Executive Assistant, Little Island

Company:
Logiskills Group
Location:
Cork, Country: Ireland
Job Type:
Job Description

This logistics business has a need for an Executive Assistant to aid the directors in the running of the business. The role is varied with multiple responsibilities and requires a confident, detail orientated individual who can manage their time effectively. It's the perfect opportunity for someone who's looking to move to a part-time role and contribute to the ongoing success of one of Cork's leading logistics companies with a blue-chip client base.

Key Duties & Responsibilities:

Quality Management;


  • Responsible for the overall quality administration processes
  • Manage the coordination of internal and external quality audits
  • Management of databases to support the Quality System
  • Conducting Internal audits of the QMS as well as audits of external suppliers and sub-contractors
  • Preparing management reviews
  • Document & Change Control
  • Write, review and approve procedures, SOPs and process maps.

Human Resources;


  • Provide HR support to the business, answering employee and manager queries about HR programs, policies and other HR-related topics.
  • Assist with planning and roll-out of HR programs and initiatives.
  • Identify opportunities to improve HR policies and propose solutions to improve
inconsistent HR policies and gaps.

Tender Management;

  • Working closely with the wider sector business development and operations team to help develop and design tailored tender proposals as well as shaping best practice.
  • Liaise with clients and the business to gather feedback and ensure they are incorporated into future tenders and any lessons learnt are shared with stakeholders.
  • Ensure tenders and business proposals meet all relevant specifications and are in line with the most recent research available and best practice

Property Management;

  • Provide contract administrative support in relation to tenancy leases
  • Liasing with providers and sub-contractors

General;

  • Demonstrate ongoing attention to detail
  • Serve as back up support for other managers or administrative staff when required

Core Requirements;

4+ years' experience in a busy, multi-faceted administrative support role

Experience in the management of a Quality Management System#

Experience within a human resource function

Demonstrable experience in writing, compiling and designing successful proposals and bids

Ability to self-manage multiple priorities and a busy workload

Strong organisational skills – project management would be a distinct advantage

Experience prioritizing multiple projects

Highly proficient in business applications

Excellent communicator, both written and verbal

Flexible - in terms of responsibilities and responsiveness with a positive "can-do"
spirit

Natural ability to multitask and prioritize in a dynamic environment

Quick learner - able to figure out new systems and adapt on the go

Independent - able to work with little direction and can exercise sound judgement when making time-sensitive decisions

Confident Self-starter - knows when to trust instincts and when to ask for help

Problem solver - able to actively find a creative solution efficiently and proactively

Trustworthy - must have discretion with access to sensitive company, customer, and personal information

Terms:


Full time, permanent

Package:


€38k (pro-rata) depending on experience

For a confidential discussion on this or any other current opportunity please contact Aisling Tighe on 021 233 9200 / aisling@logiskills.ie

Please note that your application for this vacancy will be forwarded to all the consultants in The Logiskills Group as you may be suitable for other roles that we are unable to advertise.


Job Summary

Reference

LSC5889ATJ

Discipline

Warehousing & Transport

Position

Cork

Salary

€ 38000 - € 38000

Location

Cork, Cork City


Consultant Details

Aisling Tighe

021 233 9200

aisling@logiskills.ie

Job Settings
Number of jobs: 1 hires
Information about the advertiser
Company: Logiskills Group
Company size: 1-49
Contact: NA